Repair Request Letter Generator

Send your landlord a clear, dated repair request PDF that creates a written record. Free to use without an account, email address, or payment. The result downloads immediately after processing.

Send your landlord a clear, dated repair request PDF that creates a written record.

Report a problem at your rented property in writing. Describe the issue, the date you first noticed it, and your availability for access, then download a clean PDF you can email or hand to your landlord or letting agent.

Category: Business
Availability: Free to use without an account, email address, subscription, or payment.
Input: Entered in the browser

How it works

Fill in your details, your landlord, and the property address.
Describe the repair issue, when it started, and your availability for access.
Process and download the repair request PDF.

Use cases

Report a heating, plumbing, or electrical issue in writing.
Create a dated record of when a repair was first requested.
Follow up on a verbal request that has not been actioned.
Document a repair issue before escalating to a council or housing officer.

Frequently asked questions

Why send a repair request in writing?

A dated written request creates evidence that the landlord was put on notice. This matters if the repair is delayed, if you need to escalate, or if there is any later dispute about the condition of the property.

How much detail should I include?

Be specific: what the issue is, where in the property it is, when you first noticed it, and how it is affecting day-to-day use. Vague reports are easier to dismiss or delay.

Should I include photos?

Photos help, but keep them in the email alongside the PDF rather than embedded in the letter itself. The PDF is the formal written record; the photos are supporting evidence.

What if the landlord still does not act?

Keep the PDF and any reply you receive. If you later need to involve your local council, a housing officer, or a tribunal, a dated written request is one of the most important pieces of evidence.

Using the interactive tool

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